At Equity Partnership we are committed to maintaining the trust and confidence of our members. We collect and store only a limited amount of information about each member, primarily for the purpose of keeping you up to date on the events and activities we facilitate or take part in. This privacy policy contains further details on what and why we collect your information, how that information is stored and used, and the limited conditions under which we may pass that information on to others.

 

What we collect and why we need it:

When you complete a membership form requesting to become a member of Equity Partnership, we collect basic contact information from you, including full name, address, telephone numbers and email address. We also request your permission to add you to our monthly e-bulletin list and text reminder service.

This information is used for a number of reasons. If you have indicated you would like to be added to the e-bulletin or text reminder lists, we will contact you to keep you informed of the activities of Equity Partnership and the services we offer. We may also contact you if we need to obtain or provide additional information from/to you, and occasionally to check the information in our records is correct and that you are still satisfied with the way we contact you. We don’t rent or trade email lists with other organisations or businesses.

Our e-bulletin is delivered by a third-party provider, MailChimp. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-bulletin. For more information, please see MailChimp’s privacy notice. You can unsubscribe from our e-bulletin by clicking the unsubscribe link at the bottom of any of our emails or by emailing the office at admin@equitypartnership.org.uk.

We also collect information for monitoring purposes, so that we can demonstrate to existing and potential funders that we are using our charitable funding for the purposes for which it was intended. This information is collated and anonymised so no individual can be identified.

 

How the information is stored:

Membership forms are entered into our computerised database and forms are then filed securely.

 

Situations in which we may pass information onto others:

Equity Partnership will never pass on identifiable information to others such as full names or email addresses. However, in order to report to our funders, or apply to new funders, we may pass on anonymised information about our members.

 

How to access the information we hold on you:

You are entitled to view, amend, or delete the personal information that we hold. Email your request to admin@equitypartnership.org.uk.

 

Use of photographs:

Equity Partnership will occasionally take photographs at our events, to promote our services positively. Crowd photographs taken in a public place, for example a Pride event are not subject to GDPR legislation. Any photograph taken in the Equity Centre, at a private event, or that focusses upon an individual is subject to GDPR, and consent of any identifiable individual will be sought. We will be clear about how the photograph is to be used, and will seek renewed consent should we wish to use the image differently.

Some groups or individuals that use the Equity Centre may host their own social media content. Equity Partnership cannot accept responsibility for any photographs or information that is posted on social media that is not owned or controlled by ourselves.